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Your Ultimate Wedding Day Timeline: Insider Tips from a Colombo Wedding Planner

Your wedding day is filled with moments you’ll want to remember forever—from that first look to the grand reception entrance and everything in between. But creating a smooth, enjoyable flow for the day doesn’t just happen by itself; it requires a thoughtfully planned wedding day timeline. Getting this right ensures you can soak in every beautiful detail, like the golden Sri Lankan sunset casting a glow over your ceremony or the lush, tropical backdrop of your reception. With years of experience as a Colombo wedding planner, I know how essential it is to build a timeline that considers everything—from pre-ceremony preparations to the last dance.


In this guide, I’ll share tips to help you craft a day that unfolds seamlessly, letting you relax and savor each part of your celebration. Read on to see how we can make your wedding day as unforgettable as you’ve dreamed!

Your Ultimate Wedding Day Timeline: Insider Tips from a Colombo Wedding Planner
Your Ultimate Wedding Day Timeline: Insider Tips from a Colombo Wedding Planner


Steps to Creating Your Perfect Wedding Day Timeline

Here’s a detailed step-by-step guide to help you plan every moment of your special day.

1. Start with the Ceremony Time

Begin by determining the time of your ceremony. This will be the anchor for your entire timeline. From there, you can work backward and forward to schedule the rest of your day.


2. Consider Travel Time

If your ceremony and reception are at different locations, factor in travel time. Include extra time for potential traffic and any photo sessions planned en route.




3. Pre-Ceremony Preparations

Hair and Makeup
  • Time Allotment: 2-3 hours

  • Details: Ensure your hair and makeup artists arrive early. If multiple people are getting ready, schedule the bridal party and bride separately.


Getting Dressed
  • Time Allotment: 30-45 minutes

  • Details: Allocate time for the bride and bridesmaids to get dressed. Don’t forget about time for photos of the bridal party getting ready.


4. First Look Photos

If you’re planning a first look, schedule it after getting ready and before the ceremony. This private moment between the bride and groom can be very special and also helps get some photos out of the way early.

First Look
  • Time Allotment: 15-30 minutes

  • Details: Coordinate with your photographer to capture this intimate moment without rushing.


5. Ceremony

  • Time Allotment: 30-60 minutes

  • Details: Traditional wedding ceremonies in Colombo can vary in length, so plan accordingly. Factor in time for guests to arrive and be seated.


6. Post-Ceremony Activities

Family and Bridal Party Photos
  • Time Allotment: 30-60 minutes

  • Details: Organize a list of must-have shots to streamline this process. Coordinate with your photographer to ensure no one is missed.

Cocktail Hour
  • Time Allotment: 1 hour

  • Details: While photos are being taken, guests can enjoy cocktails and appetizers. This helps keep guests entertained and allows the couple to wrap up photos without feeling rushed.


7. Reception

Grand Entrance
  • Time Allotment: 10-15 minutes

  • Details: Plan a grand entrance for the newlyweds. Coordinate with the DJ or band to cue the right music.

Dinner
  • Time Allotment: 60-90 minutes

  • Details: Whether you have a buffet or a plated dinner, ensure there’s enough time for everyone to be served and enjoy their meal.

Toasts and Speeches
  • Time Allotment: 20-30 minutes

  • Details: Schedule time for toasts from the best man, maid of honor, and any family members.

First Dance and Parent Dances
  • Time Allotment: 20-30 minutes

  • Details: Plan for the newlyweds' first dance, followed by the father-daughter and mother-son dances.

Open Dance Floor
  • Time Allotment: 2-3 hours

  • Details: Give your guests plenty of time to dance and enjoy the evening. Coordinate with your DJ or band for any special dance requests.

Cake Cutting
  • Time Allotment: 10-15 minutes

  • Details: Schedule this toward the latter part of the evening. It can serve as a signal for older guests that it’s okay to leave if they wish.

Bouquet and Garter Toss
  • Time Allotment: 10-15 minutes

  • Details: Plan these fun activities to keep the energy high on the dance floor.

Last Dance and Send-Off
  • Time Allotment: 15-30 minutes

  • Details: Conclude your evening with a memorable last dance and a grand exit. Coordinate with your photographer and venue for any special send-off arrangements.


Tips for a Smooth Wedding Day

  • Communicate Clearly: Share your timeline with all vendors, the bridal party, and family members well in advance.

  • Delegate: Assign someone to keep track of the timeline and ensure things are running smoothly.

  • Be Flexible: Allow some buffer time for each event to accommodate any unexpected delays.


Crafting the perfect wedding day timeline is the key to a celebration that feels effortless and filled with joy. With every detail planned—from your serene ceremony under Sri Lanka’s tropical skies to the lively reception under twinkling lights—your day will flow seamlessly, allowing you to be fully present in each cherished moment. Knowing what to expect and having a clear plan in place brings peace of mind, so you can relax and truly enjoy your wedding day. At Cherish Luxury Weddings, I’m here to handle the details and make your vision come to life.

Book a free consultation with Cherish Luxury Weddings today and let us help you create a day that’s as unique and wonderful as your love story. Let’s start planning the day of your dreams!

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